PRIVACY POLICY
Last Updated: December 2025
1. INTRODUCTION
Spatial Split ("we", "us", "our") operates the Spatial Split mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you use our App, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. DATA CONTROLLER
Spatial Split is the data controller responsible for your personal data. For privacy inquiries, contact us at: hello@spatialconnect.app
3. LEGAL BASIS FOR PROCESSING
We process your personal data based on:
- Contract Performance: To provide the expense tracking service you requested
- Legitimate Interests: To improve our App and prevent fraud
- Consent: For optional features like receipt scanning via AI and marketing communications
- Legal Obligation: To comply with applicable laws
4. INFORMATION WE COLLECT
4.1 Account Information
- Name and email address (from Google/Apple Sign-In)
- Profile photo (optional)
- Payment method identifiers (e.g., Venmo username, PayPal email) - NOT payment credentials
4.2 Expense Data
- Expense descriptions, amounts, dates, and categories
- Receipt images you upload
- Split calculations and settlement records
- Group memberships and friend connections
4.3 Technical Data
- Device type, operating system, and unique device identifiers
- IP address and approximate location (country level)
- App usage patterns and preferences
- Crash reports and performance data
4.4 AI Processing Data
When you use receipt scanning or Quick Add features, the following is sent to third-party AI providers:
- Receipt images (to OpenAI or Google for text extraction)
- Natural language text prompts you enter
4.5 Sensitive Information
Please do NOT include sensitive, confidential, or proprietary information in expense descriptions, notes, or receipt images. While we implement security measures, you are responsible for the content you submit.
5. HOW WE USE YOUR DATA
We use your data to:
- Provide expense tracking and splitting functionality
- Process receipt images using AI-powered text recognition
- Sync your data across devices
- Send notifications about settlements and group activity
- Display advertisements (via Google Mobile Ads)
- Improve App performance and user experience
- Detect and prevent fraud or abuse
- Comply with legal obligations
6. DATA SHARING AND THIRD PARTIES
We share data with:
6.1 Other Users
- Friends and group members you connect with can see shared expense data
- Share links you create may be publicly accessible
6.2 Service Providers
- Google Firebase: Authentication, database, storage, analytics, performance monitoring
- OpenAI: Receipt image processing and text parsing (images and prompts sent to their API)
- Google Gemini: Receipt image processing and text parsing (images and prompts sent to their API)
- Google Mobile Ads: Advertising services (subject to Google's privacy policy)
- PostHog (EU Cloud): Product analytics for improving user experience
6.3 Product Analytics (PostHog)
We use PostHog, a privacy-focused analytics service, to understand how users interact with our App and improve the experience. PostHog data is processed and stored in the European Union (PostHog EU Cloud) in compliance with GDPR.
What we collect via PostHog:
- App usage patterns (screens visited, features used)
- Feature engagement metrics (e.g., expense creation method, group usage)
- Technical information (device type, app version, platform)
- Aggregated engagement data (not individual transaction amounts)
What we DO NOT collect via PostHog:
- Exact expense amounts (only bucketed ranges like "10-50" for analytics)
- Names of friends or contacts
- Receipt images or their contents
- Session recordings or screen captures
Legal basis: Legitimate interest in improving our product and user experience.
Your rights: You can request deletion of your PostHog analytics data by contacting us. Analytics data is used solely for product improvement and is never sold to third parties.
6.4 Legal Requirements
- Law enforcement or regulatory bodies when required by law
- To protect our rights, safety, or property
We do NOT sell your personal data.
7. INTERNATIONAL DATA TRANSFERS
Your data may be transferred to and processed in countries outside the UK, including the United States (where our service providers operate). We ensure appropriate safeguards through Standard Contractual Clauses or adequacy decisions.
8. DATA RETENTION
- Account data: Retained while your account is active
- Expense data: Retained until you delete it or your account
- Receipt images: Deleted when the associated expense is deleted
- Analytics data: Retained for up to 14 months (Firebase standard)
- Upon account deletion: Personal data deleted immediately; anonymised expense records retained for up to 2 years for other users' financial records, then permanently deleted
9. YOUR RIGHTS (UK GDPR)
You have the right to:
- Access: Request a copy of your personal data (CSV export available in Settings)
- Rectification: Correct inaccurate data
- Erasure: Delete your account and associated data
- Data Portability: Export your data (CSV export available in Settings)
- Restriction: Limit how we process your data
- Object: Object to processing based on legitimate interests
- Withdraw Consent: Withdraw consent at any time for consent-based processing
To exercise these rights, use the App's Settings or contact us at: hello@spatialconnect.app
10. DATA SECURITY
We implement appropriate technical measures including:
- Encryption in transit (HTTPS/TLS)
- Encryption at rest (Firebase-managed)
- Firebase App Check to verify legitimate app installations
- Optional biometric authentication (processed locally on your device only)
11. CHILDREN'S PRIVACY
The App is not intended for children under 13. We do not knowingly collect data from children under 13. If we become aware of such collection, we will delete the data promptly.
12. COOKIES AND LOCAL STORAGE
The App uses local storage to:
- Maintain your authentication session
- Cache data for offline access
- Store your preferences
13. ADVERTISING
We display advertisements via Google Mobile Ads. Google may collect device identifiers and usage data to serve personalised ads. You can opt out of personalised advertising in your device settings.
On iOS, we request App Tracking Transparency permission before enabling personalised ads.
14. CHANGES TO THIS POLICY
We may update this Privacy Policy periodically. Material changes will be notified through the App. Continued use after changes constitutes acceptance.
15. CONTACT US
For privacy inquiries, data requests, or complaints, contact us at: hello@spatialconnect.app
If you are unsatisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
By using Spatial Split, you acknowledge that you have read and understood this Privacy Policy.
TERMS OF SERVICE
Last Updated: December 2025
PLEASE READ THESE TERMS CAREFULLY. BY USING SPATIAL SPLIT, YOU AGREE TO BE BOUND BY THESE TERMS, INCLUDING THE BINDING ARBITRATION CLAUSE AND CLASS ACTION WAIVER IN SECTION 14.
1. ACCEPTANCE OF TERMS
By downloading, accessing, or using Spatial Split ("the App"), you agree to these Terms of Service ("Terms"). If you do not agree, do not use the App.
2. DESCRIPTION OF SERVICE
Spatial Split is an expense tracking and splitting application that enables users to:
- Record and categorise expenses
- Split costs among friends and groups
- Scan receipts using AI-powered image recognition
- Track balances and settlements
- Export expense data
The App is provided on an "as is" basis and may include advertisements.
2.1 IMPORTANT DISCLAIMERS
Spatial Split is a tool for tracking shared expenses. It is NOT a financial service, payment processor, or debt collection service.
• Debts and balances shown in the App are informal records only and are NOT legally binding.
• We do NOT process payments, handle cash, or transfer money between users.
• We do NOT guarantee payment between users.
• Users are solely responsible for verifying expense accuracy and settling payments outside the App.
• Always verify payment details before sending money to anyone.
• Please do NOT include any sensitive, confidential, or proprietary information in expense descriptions, notes, or receipt images.
3. ELIGIBILITY
You must be at least 13 years old to use this App. By using the App, you represent that you meet this requirement.
4. USER ACCOUNTS
4.1 You must create an account via Google or Apple Sign-In to use the App.
4.2 You are responsible for maintaining the security of your account credentials.
4.3 You must provide accurate information and keep it updated.
4.4 You are responsible for all activity under your account.
4.5 Notify us immediately of any unauthorised access.
5. ACCEPTABLE USE
You agree NOT to:
- Use the App for any unlawful purpose
- Attempt to access other users' accounts without authorisation
- Upload malicious code, viruses, or harmful content
- Interfere with the App's functionality or security
- Circumvent rate limits or usage restrictions
- Use automated systems to access the App without permission
- Harass, abuse, or harm other users
- Submit false, misleading, or fraudulent expense data
- Violate any applicable laws or regulations
6. USER CONTENT
6.1 You retain ownership of content you submit (expenses, receipts, notes).
6.2 By submitting content, you grant us a worldwide, royalty-free licence to use, store, process, and display that content solely to provide the service.
6.3 You are solely responsible for the accuracy of expense data you enter.
6.4 You represent that you have the right to submit any content you upload.
7. AI AND AUTOMATED FEATURES
7.1 Receipt scanning and Quick Add features use third-party AI services (OpenAI, Google).
7.2 AI-generated results may contain errors. You are responsible for reviewing and verifying all AI-processed data before use.
7.3 AI features are subject to usage limits
7.4 We make no guarantees about AI accuracy, availability, or suitability.
8. TEMPORARY ACCOUNTS ("GHOST ACCOUNTS")
8.1 You may create temporary accounts for people who have not yet signed up.
8.2 Temporary accounts can be claimed by the intended person using a claim code.
8.3 If you delete your account, temporary accounts you created will also be deleted.
8.4 Share links for temporary accounts may be publicly accessible.
9. INTELLECTUAL PROPERTY
9.1 The App, including its design, features, and functionality, is owned by Spatial Split and protected by intellectual property laws.
9.2 You may not copy, modify, distribute, sell, or create derivative works without our written permission.
9.3 "Spatial Split" and associated logos are our trademarks.
10. PRIVACY AND ANALYTICS
Your use of the App is governed by our Privacy Policy, which is incorporated into these Terms by reference.
By using Spatial Split, you agree that we may collect anonymised usage data to improve our service. This includes feature usage patterns, error reports, and performance metrics. We do not sell this data to third parties. For details, see our Privacy Policy.
11. DISCLAIMERS
11.1 THE APP IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.
11.2 We do not guarantee the App will be error-free, uninterrupted, or secure.
11.3 EXPENSE DATA IS INFORMAL: All expense records, balances, and debt calculations in the App are informal records for convenience only. They are NOT legally binding documents and should NOT be relied upon as proof of debt or obligation.
11.4 NO PAYMENT PROCESSING: We do NOT process payments, handle cash, or facilitate money transfers. Any payments between users occur entirely outside the App. Verify all payment details before sending money.
11.5 We are not responsible for disputes between users regarding expenses, balances, or settlements.
11.6 We do not provide financial, legal, or tax advice.
11.7 We cannot guarantee the accuracy of user-entered information. You are responsible for verifying all expense data.
12. LIMITATION OF LIABILITY
12.1 TO THE MAXIMUM EXTENT PERMITTED BY LAW, SPATIAL SPLIT SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, DATA, OR GOODWILL, ARISING FROM YOUR USE OF THE APP.
12.2 OUR TOTAL LIABILITY SHALL NOT EXCEED THE GREATER OF: (A) THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM, OR (B) £50.
12.3 THESE LIMITATIONS APPLY REGARDLESS OF THE THEORY OF LIABILITY.
12.4 SOME JURISDICTIONS DO NOT ALLOW LIMITATION OF LIABILITY FOR CERTAIN DAMAGES. IN SUCH CASES, OUR LIABILITY IS LIMITED TO THE MAXIMUM EXTENT PERMITTED BY LAW.
13. INDEMNIFICATION
You agree to indemnify, defend, and hold harmless Spatial Split and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, costs, and expenses (including legal fees) arising from:
- Your use of the App
- Your violation of these Terms
- Your violation of any third-party rights
- Content you submit to the App
14. DISPUTE RESOLUTION AND ARBITRATION
14.1 Informal Resolution: Before initiating formal proceedings, you agree to contact us via the App's feedback feature to attempt informal resolution for at least 30 days.
14.2 Binding Arbitration: Any dispute not resolved informally shall be resolved by binding arbitration administered by a recognised arbitration body under its rules. Arbitration shall be conducted in English and held in London, United Kingdom, or remotely at our discretion.
14.3 Class Action Waiver: YOU AND SPATIAL SPLIT AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING.
14.4 Exceptions: This arbitration agreement does not apply to: (a) claims for injunctive relief, (b) claims within small claims court jurisdiction, or (c) intellectual property disputes.
14.5 Opt-Out: You may opt out of arbitration by sending written notice to us within 30 days of first using the App.
15. MODIFICATIONS
15.1 We may modify these Terms at any time by posting updated Terms in the App.
15.2 Material changes will be notified through the App.
15.3 Continued use after changes constitutes acceptance of the modified Terms.
15.4 If you disagree with changes, you must stop using the App.
16. TERMINATION
16.1 You may terminate your account at any time through the App's Settings.
16.2 We may suspend or terminate your access for violation of these Terms or for any reason with or without notice.
16.3 Upon termination, your licence to use the App ends immediately.
16.4 Upon account deletion, your personal data is deleted immediately. Anonymised expense records are retained for up to 2 years for other users' records, then permanently deleted.
16.5 Sections 6, 9, 11, 12, 13, 14, and 17 survive termination.
17. GENERAL PROVISIONS
17.1 Governing Law: These Terms are governed by the laws of England and Wales.
17.2 Severability: If any provision is found unenforceable, the remaining provisions remain in effect.
17.3 Entire Agreement: These Terms and the Privacy Policy constitute the entire agreement between you and Spatial Split.
17.4 Waiver: Our failure to enforce any right does not constitute a waiver of that right.
17.5 Assignment: You may not assign these Terms. We may assign our rights and obligations.
18. CONTACT US
For questions about these Terms, contact us at: hello@spatialconnect.app
By using Spatial Split, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.
Delete Your Account
To delete your account:
1. Open the Spatial Split app
2. Go to Settings
3. Tap "Delete Account"
What happens:
All personal data is deleted. Shared expenses are anonymized and retained for other users' records.
Having issues? Contact us:
hello@spatialconnect.app